PRIVACY POLICY

1. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy applies to personal information collected through:

the DFA Gurugram Website;

online player registration;

club/team/academy registration;

tournament registration;

competition registration;

contact and enquiry forms;

applications and submissions;

email communications;

other online forms operated by DFA Gurugram; and

other digital services directly operated by DFA Gurugram.

This Privacy Policy does not necessarily apply to third-party websites, applications, payment gateways or social media platforms linked from the Website.

Users should read the privacy policies of such third parties separately.

2. INFORMATION WE MAY COLLECT

Depending upon the service being used, DFA Gurugram may collect the following categories of information.

A. Basic Identification Information

This may include:

full name;

photograph;

date of birth;

age;

gender, where required for competition administration;

nationality;

player identification details; and

other information required for registration or eligibility verification.

B. Contact Information

This may include:

mobile number;

email address;

residential/address details;

emergency contact details; and

parent or guardian contact information.

C. Player and Football Information

Where applicable, we may collect:

player registration details;

club/team details;

academy details;

playing position;

jersey number;

competition information;

registration/transfer information;

eligibility information;

coach/official information;

disciplinary or competition-related records; and

match and tournament participation information.

D. Identity and Age Verification Documents

Where required for registration or verification, DFA Gurugram may collect documents such as:

proof of age;

identity documents;

photographs;

address documents;

birth certificates;

school or educational records;

player registration documents;

transfer documents; and

other documents reasonably required to verify eligibility.

Users should provide only documents specifically requested by DFA Gurugram.

3. INFORMATION RELATING TO MINORS

DFA Gurugram recognises that football competitions and player registrations may involve persons below 18 years of age.

Where a minor's information is submitted through the Website, DFA Gurugram may require the information and consent/authorisation of the minor's parent or lawful guardian, wherever required under applicable law.

The parent or lawful guardian submitting information on behalf of a minor represents that they are authorised to do so.

DFA Gurugram may collect information necessary to:

establish the identity of the player;

verify age and eligibility;

register the player;

administer competitions;

communicate with the parent/guardian;

maintain football records; and

comply with applicable rules and legal requirements.

DFA Gurugram shall take reasonable steps to ensure that personal information relating to minors is handled appropriately and only for legitimate purposes.

4. HOW WE COLLECT INFORMATION

Information may be collected:

directly from you;

from your parent or lawful guardian;

from your club, team or academy;

from an authorised representative;

through registration forms;

through documents submitted for verification;

through communications with DFA Gurugram;

through Website usage and technical information; or

from other lawful sources where reasonably necessary for football administration.

5. PURPOSES FOR WHICH INFORMATION IS USED

DFA Gurugram may process personal information for the following purposes:

5.1 Player Registration

To register players and maintain accurate player records.

5.2 Club and Team Administration

To administer clubs, teams, academies and football organisations affiliated or participating in activities administered by DFA Gurugram.

5.3 Eligibility Verification

To verify age, identity, eligibility, registration status and other competition requirements.

5.4 Tournament and Competition Administration

To organise and administer:

leagues;

tournaments;

matches;

fixtures;

competitions;

player lists;

results;

standings; and

related football activities.

5.5 Communication

To communicate with players, parents/guardians, clubs, academies, officials and other stakeholders concerning:

registrations;

fixtures;

matches;

tournaments;

schedule changes;

notices;

results;

disciplinary matters;

administrative matters; and

other football-related activities.

5.6 Fraud Prevention and Integrity

To identify and prevent:

identity fraud;

age fraud;

duplicate registrations;

forged documents;

fraudulent registrations;

impersonation; and

other conduct affecting the integrity of football administration.

5.7 Legal and Regulatory Compliance

To comply with applicable laws, regulations, court orders, governmental directions and applicable football governing-body rules and regulations.

5.8 Website Security

To protect the Website, registration systems and users from unauthorised access, fraud, abuse, malware and other security threats.

5.9 Records and Archives

To maintain historical records relating to players, clubs, competitions, matches, results and other football activities.

6. LEGAL BASIS FOR PROCESSING

DFA Gurugram shall process personal information in accordance with applicable Indian data-protection and privacy laws.

Where consent is required, DFA Gurugram shall seek consent in an appropriate manner.

Where processing is otherwise permitted or required under applicable law, DFA Gurugram may process information for such lawful purposes without relying solely upon consent.

The Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025 shall be taken into account to the extent applicable to DFA Gurugram and the relevant processing activity. The notified Rules require clear and understandable information concerning the personal data collected and the purpose for which it is processed.

7. CONSENT

Where consent is the applicable basis for processing personal information, consent should be:

voluntary;

informed;

specific;

clear; and

capable of being withdrawn in accordance with applicable law.

Where technically and legally applicable, DFA Gurugram shall provide appropriate means for withdrawal of consent.

Withdrawal of consent may not affect processing that is otherwise permitted or required by law.

Withdrawal of consent may also affect DFA Gurugram's ability to provide certain services where the information is necessary for registration or administration.

8. USE OF PHOTOGRAPHS AND VIDEOS

DFA Gurugram may photograph or record football matches, tournaments, award ceremonies, training programmes and other Association-related activities.

Photographs and videos may be used for legitimate Association purposes, including:

match reports;

tournament coverage;

results;

Website publication;

social media;

promotional activities;

publicity;

newsletters;

historical records; and

archival purposes.

Where required by applicable law, appropriate consent or authorisation shall be obtained.

DFA Gurugram shall make reasonable efforts to handle images of minors responsibly.

9. PUBLICATION OF PLAYER INFORMATION

Certain information may be published on the Website or other official communication channels for legitimate football administration purposes.

This may include, where applicable:

player name;

club/team;

jersey number;

playing position;

competition participation;

match appearances;

goals;

cards;

results;

tournament statistics; and

other competition-related information.

DFA Gurugram shall avoid publishing unnecessary personal information on publicly accessible pages.

Sensitive identity documents and private contact information shall not ordinarily be publicly displayed.

10. PAYMENT INFORMATION

Where online payments are accepted, payments may be processed through third-party payment gateways.

DFA Gurugram may receive limited transaction information necessary to:

confirm payment;

reconcile transactions;

issue receipts;

process refunds; and

maintain financial records.

DFA Gurugram does not intend to store complete debit-card, credit-card or banking credentials on its own Website unless specifically stated otherwise.

Payment processing may be governed by the privacy policy and terms of the relevant payment service provider.

11. COOKIES AND TECHNICAL INFORMATION

The Website may use cookies and similar technologies for purposes such as:

maintaining Website functionality;

remembering preferences;

improving Website performance;

understanding Website usage;

detecting security issues; and

analysing traffic.

The Website may also automatically receive certain technical information, including:

IP address;

browser type;

device information;

operating system;

access times;

referring pages; and

technical logs.

Such information may be used for security, analytics, troubleshooting and Website improvement.

12. THIRD-PARTY SERVICE PROVIDERS

DFA Gurugram may use third-party service providers for functions including:

Website hosting;

cloud storage;

payment processing;

email delivery;

SMS/communication services;

analytics;

technical support;

security; and

Website maintenance.

Such providers may process personal information only to the extent necessary to provide their services and subject to appropriate contractual or other safeguards as applicable.

13. SHARING OF INFORMATION

DFA Gurugram may disclose personal information where reasonably necessary for legitimate purposes, including to:

affiliated or participating clubs;

academies;

teams;

authorised football officials;

competition administrators;

referees and match officials;

football governing bodies;

service providers;

payment processors;

legal advisers;

auditors;

governmental authorities;

law-enforcement agencies; or

courts and tribunals.

Information shall not be sold by DFA Gurugram as a commercial database.

Where disclosure is required by law, DFA Gurugram may disclose the information to the relevant authority.

14. INTERNATIONAL DATA TRANSFERS

Certain third-party service providers used by the Website may store or process information outside India.

Where personal information is transferred outside India, DFA Gurugram shall take such steps as may be required under applicable Indian law.

15. DATA SECURITY

DFA Gurugram shall take reasonable technical and organisational measures appropriate to the nature of the information processed to protect personal information against:

unauthorised access;

misuse;

alteration;

disclosure;

destruction;

loss; and

other unlawful processing.

However, no electronic system can be guaranteed to be completely secure.

Users should also take reasonable precautions to protect their passwords, devices and registration information.

16. DATA RETENTION

DFA Gurugram may retain personal information for as long as reasonably necessary for:

player registration;

competition administration;

historical records;

legal compliance;

dispute resolution;

fraud prevention;

financial and accounting requirements;

enforcement of rights; and

other legitimate purposes.

When personal information is no longer required, DFA Gurugram may delete, anonymise or otherwise dispose of it in accordance with applicable law and its record-retention requirements.

Certain football records may need to be retained for historical, eligibility, disciplinary or administrative purposes.

17. YOUR RIGHTS

Subject to applicable law and the applicable commencement of relevant provisions, individuals may have rights concerning their personal information, including rights relating to:

access to information about processing;

correction of inaccurate information;

updating information;

withdrawal of consent where consent is the basis for processing;

erasure/deletion where legally applicable;

grievance redressal; and

nomination or other rights available under applicable law.

The availability and scope of each right may depend upon the applicable legal framework and the nature of the processing.

18. CORRECTION OF PLAYER INFORMATION

If you believe that information maintained by DFA Gurugram is inaccurate or incomplete, you may request correction or updating of the relevant information.

The Association may request reasonable supporting documents before making changes to player or registration records.

Changes affecting eligibility, age, identity or competition status may require formal verification.

19. WITHDRAWAL OF CONSENT

Where processing is based on consent, a person may request withdrawal of such consent through the communication mechanism provided by DFA Gurugram.

Withdrawal shall not affect processing undertaken before withdrawal where such processing was lawful.

Where particular information is essential for player registration or competition administration, withdrawal may result in the inability of DFA Gurugram to provide the relevant service.

20. GRIEVANCE REDRESSAL

Any person may raise a privacy-related complaint or concern with DFA Gurugram.

The complaint should contain:

name of the complainant;

contact details;

nature of the complaint;

relevant registration/account details, where applicable;

supporting documents, if any; and

the relief or action requested.

Complaints may be sent to:

Privacy / Grievance Contact: DFA Gurugram Secretariat. Email: info.dfagurugram@gmail.com. Phone: +91 98712 41007. Address: Chamber no. 24, Maharana Pratap Lane, District and Session Court, Gurugram, Haryana-122001.

DFA Gurugram shall endeavour to address privacy-related complaints within the time period prescribed under applicable law.

21. DATA BREACHES

In the event DFA Gurugram becomes aware of a personal data breach requiring action under applicable law, it shall take appropriate steps in accordance with the applicable legal and regulatory requirements.

Depending upon the nature and seriousness of the incident, such steps may include:

containment of the incident;

investigation;

remedial measures;

communication to affected individuals where required;

notification to relevant authorities where required; and

implementation of measures to prevent recurrence.

22. CHILD SAFETY AND PROTECTION

DFA Gurugram is committed to protecting children and young players participating in football activities.

The Association may implement additional procedures concerning:

parental/guardian consent;

age verification;

photographs and videos;

communications;

safeguarding;

access to player information; and

reporting of concerns.

Users must not misuse the personal information or photographs of minors obtained through the Website or through DFA Gurugram activities.

23. DATA PROVIDED BY CLUBS, ACADEMIES AND TEAMS

Where a club, academy or team submits information concerning players or other individuals, the submitting organisation represents that it has the necessary authority to provide such information to DFA Gurugram.

The organisation shall be responsible for ensuring that the information supplied is accurate and lawfully obtained.

DFA Gurugram may rely upon the representations and information supplied by the authorised representative, subject to its verification rights.

24. LINKS TO THIRD-PARTY WEBSITES

The Website may contain links to third-party websites, applications or social media platforms.

DFA Gurugram is not responsible for the privacy practices, security or content of such third parties.

Users should review the privacy policies of those third parties before providing personal information.

25. SOCIAL MEDIA

DFA Gurugram may operate official social media accounts or display links to its social media pages.

Information voluntarily disclosed by a user on a public social media platform may be visible to others and shall be governed by the privacy settings and terms of that platform.

Users should avoid publicly posting sensitive personal information.

26. CHILDREN'S DATA AND PARENT/GUARDIAN RESPONSIBILITY

Parents and guardians should supervise the information submitted by minors and ensure that registration details and documents are accurate.

DFA Gurugram may contact the parent or guardian for verification where necessary.

If a parent or guardian believes that information relating to a minor has been improperly collected, published or processed, they may contact DFA Gurugram using the details provided in this Privacy Policy.

27. FALSE OR FRAUDULENT INFORMATION

Providing false, forged, misleading or fraudulent information may result in:

rejection of registration;

cancellation of registration;

suspension;

disqualification;

disciplinary proceedings;

reporting to appropriate authorities; and/or

other action permitted under applicable rules and law.

28. CHANGES TO THIS PRIVACY POLICY

DFA Gurugram may modify this Privacy Policy from time to time to reflect:

changes in law;

changes in the Website;

changes in services;

changes in data-processing practices; or

operational requirements.

The updated Privacy Policy shall be published on the Website with the revised "Last Updated" date.

Users are encouraged to review this Privacy Policy periodically.

29. GOVERNING LAW

This Privacy Policy shall be governed by the laws of India.

Subject to applicable law, courts having appropriate jurisdiction in Gurugram, Haryana shall have jurisdiction concerning disputes relating to this Privacy Policy.

30. CONTACT INFORMATION

For privacy-related questions, requests, complaints or concerns, please contact:

District Football Association Gurugram (DFA Gurugram)

Website: www.dfagurugram.com. Email: info.dfagurugram@gmail.com. Phone: +91 98712 41007. Office Address: Chamber no. 24, Maharana Pratap Lane, District and Session Court, Gurugram, Haryana-122001.

31. ACKNOWLEDGEMENT

By using the Website or submitting personal information through the Website, you acknowledge that you have read and understood this Privacy Policy.

Where consent is required by applicable law, the relevant consent shall be obtained through the applicable registration or communication mechanism.